Create Temporary Closures as a Food Bank Coordinator on Desktop

Useful information for food banks, charity branches, and charity organisations.

Instructions for Temporarily Closing an organisation (Desktop)

Step-by-Step Guide

1. Accessing the Manage Closed Dates window

• Navigate to My Foodbank Network > Manage Network Members > Search for specific branch > Blue dropdown arrow

• In the top right corner, see Manage closed dates

• Click the Manage closed dates button

2. Adding a New Close Date

A maximum of 12 weeks in total can be added

• Click on the white empty bar under "Add close dates."

• Choose the dates you wish to close by clicking on them in the calendar. You can select multiple dates at once.

• Selecting dates from the calendar will populate the form field with the chosen date range.

• Click the "Save changes" button once you have selected your dates.

3. Viewing and Removing Upcoming Close Dates

• In the "Upcoming close dates (5 days):" section, you will see a list of all the dates you have previously scheduled for closure.

• To remove a date, check the box next to the date you wish to remove.

• A warning message will appear asking for confirmation to ensure you want to remove the selected dates.

4. Saving Changes

• After adding or removing dates, ensure you click the "Save changes" button to apply your changes.

• If no changes are made, the "Save changes" button will be disabled.

Key Interactions and Notes:

• Checkboxes:

  • Users can multi-select dates they wish to remove.

  • Selecting at least one checkbox will trigger a warning message and the "Save changes" button.

  • If all checkboxes are unchecked, the "Save changes" button will be disabled as no changes need to be saved.

Please ensure all selected actions are confirmed by clicking "Save changes" to finalize your updates.

Increased Visibility of Temporary Closures (Desktop)

The design enhancements for displaying temporary closures on the desktop interface aim to provide clear and immediate visibility of closure dates. Here's how the visibility has been improved:

1. Red Calendar Icons:

• Indication of Temporary Closures:

  • Red calendar icons are used to mark the days when the charity will be temporarily closed.

  • In the provided example, the closures are indicated for this week (17th) and next week (22nd).

2. Blue Colour Coded Dates:

• Current Week's Dates:

  • Dates within the current week are highlighted in blue.

  • This colour coding helps users quickly identify the dates for the current week at a glance.

3. Grey Colour Coded Dates:

• Next Week's Dates:

  • Dates for the following week are highlighted in grey.

  • This provides a clear distinction between the current week's schedule and the upcoming week's schedule.

4. Manage Closed Dates Modal:

• Clear Separation of Sections:

  • The modal clearly separates the "Upcoming" and "Past" close dates, allowing users to easily navigate between current and historical data.

  • Users can add multiple dates at a time through the "Select dates" button.

• Past Close Dates Visibility:

  • The "Past" section allows users to view previously closed dates, with a note indicating the time range of available historical data for the past 12 months.

  • This feature provides users with context on when previous closures occurred.

These enhancements ensure that users can easily spot temporary closures, distinguish between current and past dates, and manage their schedules more effectively, improving overall usability and planning.