Create a temporary schedule

Useful information for foodbank admins.

Navigate to the Manage Temp. Schedules from the left hand side menu on Foodiverse

Temp schedules can be applied in two way

1. Through Foodiverse UI

2. Using CSV file upload

Steps to apply temp schedules through Foodiverse UI:

1. Click on Add button from left hand side (Organization - Branches)

2. Search the branches using the Branch ID

   1. When searching multiple branches, separate IDs using a ‘space’

3. Select the list of branches to be added and click on add to list

   1. The maximum number of branches that can be displayed through this search is 100

   2. The user has the option to edit the list after a branch is added, this is only needed if a branch needs to be removed. I.e an incorrect branch was added.

4. Click on Add branches to grid

   1. Remove will delete a selected branch/es from the list

   2. Clear will clear all branch/es from the list

5. Click on add button to select the dates

   1. Remove will delete a selected date/s from the list

   2. Clear will clear all date/s from the list

6. Select the dates and click on add dates

a. If you need more dates you can add non consecutive dates by clicking on the green box

7. The table will now update with the chosen branches and selected dates

8. To create a temp. schedule, you must click;

   1. Create Temp Schedules

      1. The user must select the branches and dates 

      2. The user then clicks Create Temp Schedules

      3. This will create a temp schedule for all the selected branches and dates

   2. The paper image inside the date

      1. This will create a temp schedule for a single date for a branch

   3. Selecting all of the branches and dates

      1. The user must select all branches by holding the CTRL button on your keyboard and clicking each branch

      2. The user then clicks Create Temp Schedules

      3. This will create a temp schedule for all the branches and dates on the list

• The red No slider can be moved to Yes if needed, this will clear the customizable option on the chosen side.

  • I want ZERO DWs will be used when no donation will be posted for the period chosen

  • I want to keep existing DWs will be used to keep the same existing windows for the new chosen dates

  • I want ZERO CWs will be used when no scheduled collections are expected, custom collection windows can still be used

  • I want to keep existing CWs will be used to keep the same existing windows for the new chosen dates

  • Alternatively, you can enter custom times in the drop down menus at the bottom of the form, using the plus to add more times if necessary

9. Once you click on preview changes, the below screen will appear

• This screen shows all the branches you have selected and the date range you have chosen.

  • Apply Changes will apply the new temp. schedule

  • Abandon Changes will discard all the changes made

10. The landing page will now display the branches and correlating dates, using the legend in the top right corner we can see;

    1. The black means the store is closed on the selected date/s

    2. The purple means there is no donation window and or collection window

    3. The unchanged colour means the schedule is unchanged

    4. The pink means a temporary schedule is created

The Temp schedules for the branches can be viewed under with - Manage Network Members → Actions → Manage members → Schedules

A temporary schedule created on a day with no existing schedule, will not create a schedule for that day

Steps to apply temp schedules using CSV file upload:

Sample.csv

By clicking Download CSV Template, you will be presented this prompt.

The example CSV file is below.

Do not delete any of the headings, to do so will give errors when uploading.

Store Number is the branches ID.

Date is the date you wish to apply the temp. cal to.

Post Start is the time the offer window starts.

Post End is the time the offer window ends.

Collect Start is the time the collection window opens.

Collect End is the time the collection window ends.

Plus Days is the amount of days you wish to apply the entered data for.

• Adding 1 Plus days the collection window will read Today 19:00 to Tomorrow 20:30, etc.

(KEEP THIS LINE IN THE CSV FOR UPLOAD) is there to remind the user to not change the first row.

comments/instructions gives us an example of the the line will do when applied.

1. Click on Select CSV file with data.

2. Browse the CSV file from your File Explorer and click on upload and the below screen will appear.

3. Click on the blue arrow in the table to expand the view of the schedules.

4. Click on apply changes.

5. Click on Yes

• On successful completion, the below screen will appear